Specialist Holiday Activity Clubs

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Please read our terms and conditions carefully before checking out. Please also carefully read the Covid-19 information below. By confirming your booking, you agree to adhere to the below procedures on Covid-19.

Covid-19 Update

After a successful year following the new Covid gudielines and rules, we will be continuing with our Covid-19 measures for Summer 2021 holiday club dates.

We think at this time of stress and uncertainty that it is more important than ever that children get plenty of exercise and time outdoors in a safe but social environment with other children.

Following the development of government guidelines to allow settings to open, we expect to be working on a maximum of 2 sites.

Our clubs will operate in a ‘Covid Secure’ way with greatly enhanced hygiene and cleaning routines.

Children will be grouped into ‘bubbles’ of a maximum of 15 and bubbles will not mix throughout the day. This means availability will be limited compared to normal.

With the uncertain times of the virus, guidelines and procedures may change at any time and we will keep you updated of any changes necessary.

The following actions will be taking place due to the current Covid-19 outbreak:

·        Cleaning hands more often than usual – children will need to wash their hands with running water and soap and dry them thoroughly or use the hand sanitiser provided ensuring all parts of the hands are covered. This normally takes place in each of the breaks throughout the day (3), however, we will be having more regular short breaks to enable this to take place between each activity session (each hour) and instantly on arrival.

·        Ensuring good respiratory hygiene – promoting the ‘catch it, bin it, kill it’ approach and ensuring hands are washed thoroughly after coughing or sneezing takes place. We will also be monitoring anyone who does this often, please inform us on the medical information if your child suffers with hay fever or any other allergy that may cause them to cough or sneeze regularly.

·        Cleaning surfaces more regularly – although we regularly clean our surfaces down using antibacterial wipes, any equipment and surfaces used by a group will be thoroughly cleaned down in each break (every hour) before the next use.

·        Minimising contact and mixing of groups – where we would normally all take a break together, break times will be taken outside where possible and staggered to reduce the risk of groups using the toilet facilities at the same time as others. We have also opened up a window for drop off and pick-ups to avoid mass gatherings of parents.

The above procedures are following the UK Government’s guidelines to keep everyone as safe as possible. The procedures cannot cover every eventuality, but we will use our judgement to apply the principles to the highest standards possible to keep you and your child safe.

The full set of government guidelines can be viewed at: https://www.gov.uk/coronavirus.

By completing your booking with us, you explicitly agree to the terms, conditions and procedures, together with our general terms and conditions, and we will expect you to abide strictly by them.

A copy of the most up to date terms and conditions will be displayed at the entrance for you to see as they may be subject to change if the official advice on the novel Covid-19 changes.

Attendance

Attendance on the day is subject to your child being virus and symptom free, as far as it is practicable to be sure. To this end you must NOT bring your child if they:

-         Show any symptoms of COVID-19 on the day

-         Show any symptoms of COVID-19 within 7 days prior to attending

-         Are living with an individual who has shown symptoms within 14 days before the date of their attendance (they and you should be self-isolating as per government guidelines)

Those that turn up with any symptoms, a cough or are obviously unwell, will not be accepted by the leader and the manager on the day for the site will have the overall decision on the matter. You will not be eligible for a credit note or refund under these circumstances.

Please be responsible when making a decision to bring your child. Bringing a child who is mildly unwell, even if they feel they still want to come, could threaten the health of other children, and our staff. Our staff will also be required to self-isolate at the sign of any symptoms and are taking a recorded temperature check before their working day begins as well as washing hands on arrival. If you ring us between 6.30am-7am to inform us of any child who cannot attend due to illness, we can offer a credit note for after their self-isolation period has taken place. If a child has any other illness not related to Covid-19 symptoms and you ring between 6.30-7am, again a transfer to another date can be accommodated. Refunds will not be able to take place due to staff being allocated for the numbers booked.

Things to bring on the day

-         A pen. Your own pen to sign your child in at the registration desk. This protects you from having to use a pen that every other adult has touched.

-         Hand sanitizer or antibacterial hand wipes. We will have hand washing facilities and a limited amount of hand sanitizer available but children are asked to have their own in their kit to use in the outdoor space to stop us passing a bottle from hand to hand as this is a potential transmission hazard and because some children are allergic to certain brands. This will need to be shown on arrival at the registration desk.

-         Disposable tissues. This is to comply with the government’s "catch it, bin it, kill it” advice. This will also need to be shown on arrival at the registration desk.

-         Please DO NOT send your child in a face covering or mask for the day. The government guidance does not recommend this and this could cause more damage to the child. Parents are asked to wear a mask at drop off and pick-ups. Staff will not be wearing masks unless they are carrying out first aid or for sign ins and sign outs. If your child does arrive wearing a mask or you insist on them wearing a mask, we will assume they are infectious and have to refuse entry under the suspected Covid-19 symptoms and no refund or credit note can be given under these circumstances.

-         Packed lunch

-         Refillable drinks bottle

-         Sun hat

-         Sun cream if required, this should be applied before attending whether it is sunny or not.

-         Any medication required.

-         Extra layers of clothing to be able to remain outside where possible.

-         A rain coat or mac to use if light rain showers.

What will happen on arrival?

We will have markers set out to enter the premises. These will be spaced out at least 2m apart and will create the queue in system. Please keep to your space and keep an eye as the queue moves forward.

Please only have one adult per household and where possible, avoid bringing siblings where it is safe to do so. If you are bringing siblings, it is your responsibility to ensure they keep with you in your space away from others.

When it is your turn at the registration area (you will be invited forward by the manager on the day), you will need your own pen for sign in and staff cannot sign the sheet for you.

You will then approach the sign in desk to sign using your own pen next to your child’s name on the register and the manager will read the contact number and check the medical information that you entered when booking with you on their sheet. This will be on a separate sheet held by the manager for confidentiality.

On arrival, your child will be given hand sanitizer to use which is a necessity before entry.

Please ensure you follow these procedures to help safeguard you, your child and others. Please also allow extra time to accommodate this and do not arrive earlier than the time window as staff will be ensuring all safety measures are in place. We will not tolerate staff being verbally abused for following the above health and safety procedures. Please do not crowd around staff and liaise via email or text on the details displayed on our website with any questions or queries to ensure the process can run smoothly. Should you really need to speak to the manager on the day, please respect that we may have to ask you to wait until the end of the registration process or phone you after to go through any queries or questions you have.

The same process will take place on pick up.

Hygiene procedures and current guidelines (as written on 3^rd July 2020)

The current science on the transmission on Covid-19 indicates that:

-         Transmission is greatly reduced outside

-         Children are at less risk than adults of transmitting the disease and developing serious symptoms

These are reassuring, however, we have introduced some additional hygiene procedures in our plans to provide extra security against transmission.

-         Children will not be permitted to hold hands. Hand to hand followed by hand to face contact seems to be a significant factor in transmission.

-         Equipment sharing will be limited where possible. All equipment will be cleaned with antibacterial wipes between uses.

-         Everyone will be required to use hand sanitizer on a regular period when doing any activity that shares a piece of equipment and this will be limited to one per day e.g. rounders, basketball, netball matches. This is on top of the once an hour hand washing we will be enforcing.

-         Everyone will be required to wash their hands before and after breaks. These will be increased to every hour.

-         Equipment and areas will be cleaned between bubbles using them.

-         Staff will not handle a child’s belongings or permit children to carry sports equipment that they are not personally using between areas.

-         Staff will not be able to help open food items in lunch boxes so please do not send them with food packets which they cannot open!

-         We will not be running a tuck shop or any food facilities to avoid handling of food items being passed between staff and your child.

-         Any child requiring medical attention will be carried out by a qualified first aider who will wear PPE (personal protective equipment) of gloves, eye protection, face mask and an apron. They will wash their hands thoroughly before and after putting their PPE on and administering first aid. Parents will be informed where possible before first aid is administered.

-         When necessary to use indoor space, areas will be kept well ventilated by keeping doors and windows open.

Within their sessions / the day

Sessions will run as a maximum 50-minute sessions with a 10-minute break on each hour for hand washing and to visit the toilet. Each bubble will be staggered to allow each group to break at different times of the day to avoid crossing over between groups.

Children will maintain a 2m distance where possible which will be reinforced during the sessions. Sessions will be adapted to ensure many skills take place individually to limit the amount of peer sharing of equipment and contact. We cannot guarantee that children will not be within touching distance of each other at brief times of the day during sports sessions. Please do not send them if you expect them to strictly maintain a 2m distance from everyone at every moment of the day as it is simply impossible to guarantee. Every effort will be made to avoid physical contact.

Children cannot change between groups under any circumstances throughout the day.

Activities will take place outside where possible with shelter from the sun and hydration being promoted throughout the day.

After the session

The same procedures as arrival will take place. Please ensure if it is someone else picking up that they bring a pen and have been briefed on the procedures.

If your child or any member of their household develops symptoms of Covid-19 within 2 weeks of their visit to us, please email us at: admin@energizeessex.co.uk immediately so we can inform other members of your child’s bubble and staff.

We advise the children return straight home where possible and they remove their clothes worn for the day and have a bath or shower before coming into contact with other members of the household as there is some evidence that the virus can linger on fabrics.